Reconciliation & reporting
Payment reconciliation without the manual work
Every payment, deposit, refund and fee lands in QuickBooks or Xero exactly where it belongs — automatically, at the moment it happens. No exports. No spreadsheets.
- INV-2481 marked paid $2,480.00
- Payment applied — Undeposited Funds $2,480.00
- Processing fee posted — Merchant Fees $71.92
- Deposit matched — RBC Operating $2,408.08
Illustrative product view — sample data.
Reconciles with
- QuickBooks
- Xero
- Business Central
01 Automatic reconciliation
Your gateway and your ledger, always in agreement
Automatic two-way sync between your payment gateway and your accounting system saves hours of toggling between gateway reports, bank deposits and accounting entries by hand.
The invoice is marked paid, the payment is applied to the right account, and the deposit is matched — without anyone touching it. This includes refunds and voids.
- Card payments
- Bank payments
- Fees & surcharges
- Refunds & voids
- Open invoices
- Customers
- Balances
- Deposits
Reconciled at the moment the payment happens.
One reliable process for every kind of payment
Whatever comes in, it is classified, applied and matched the same way every time.
- Credit card and bank payments
- Automatic payments
- Partial and multi-invoice payments
- Processing fees and surcharges
- Refunds and failed transactions
- Payments from different gateways
02 Reporting
Clear reporting for better AR visibility
A clear view of payment activity and outstanding accounts receivable, so your team spots problems sooner and makes better-informed decisions about AR.
- Which invoices have been paid
- Which balances remain outstanding
- How customers prefer to pay
- Payment success and failure trends
- Automatic payment activity
- Card and bank payment volumes
- Collection and cash flow performance
- Outstanding $412,900 Current sample
- Collected this month $286,400 Sample total
- On autopay 38% Sample rate
Illustrative product view — sample data.
03 MCP & open API
Put your own AI tools to work on your AR data
Benji Pays brings payments, invoice status, reconciliation and reporting together in one platform. Our MCP server and open API let your team connect approved AI tools directly to that data and explore it in plain language.
- Payment and collection trends
- Growing overdue balances
- Changes in payment behaviour
- Decline and failure patterns
- Autopay adoption
- Cash flow opportunities
Which customers’ overdue balances grew the most this quarter?
| Customer | Overdue | Change |
|---|---|---|
| Harbourline Group | $48,200 | +61% |
| Cedarfield Dental | $21,750 | +44% |
| Perrin & Wall LLP | $17,030 | +29% |
All three moved off autopay in the last 60 days. Illustrative — sample data.
Stop reconciling payments by hand
Learn how Benji Pays will help you reduce hours of manual reconciliation work.